Reserve Study Companies in New York
Compare vetted reserve study firms across New York and get multiple proposals for your HOA, condo, or co op from one simple request.
Reserve study companies for New York communities
New York communities face a different set of pressures than sunbelt states: aging building stock, harsh winters, and increasingly demanding lenders and insurers. Through PropFusion, you can connect with reserve study companies that understand New York’s mix of prewar co ops, high rise condos, and suburban HOAs, and that already work with communities like yours.
- Through PropFusion, you can connect with reserve study companies that already work with:
- Condominium and townhome associations
- Resort or vacation communities across New York
- HOAs and POAs
- Co-ops
- Townhome communities
- Master-planned communities and mixed-use buildings
New York reserve fund rules in plain language
Statewide, New York does not currently require associations to perform or fund reserve studies, but condo and co op governing documents, lenders, and insurers often expect a current, third party reserve report as part of prudent financial management.
Do New York associations legally have to get a reserve study?
In most cases, there is no direct statutory requirement to perform a reserve study or fund reserves in New York, but boards still have fiduciary duties and many bylaws, lenders, and insurers effectively require professional capital planning.
How often should we update a New York reserve study?
Most boards commission a full study every 3–5 years and review the numbers annually during budget season, with more frequent updates for large or complex high rise portfolios.
Can a reserve study help with NYC specific rules and inspections?
Yes. While a reserve study is not a substitute for mandated inspections or engineering reports, it can incorporate façade, roof, and structural work identified by your engineers into a long term funding plan, so the board is not scrambling when deadlines hit.
Why bother with a reserve study if it is not mandated?
Because New York buildings are capital intensive and highly scrutinized. A reserve study helps avoid sudden special assessments, supports refinancing and unit sales, and shows owners, buyers, and regulators that the board is planning ahead rather than guessing.
Types of reserve studies New York companies provide
Level 1 – Full reserve study
A complete physical and financial analysis: on-site inspection, component inventory, remaining useful life, and a 20–30 year funding plan.
Level 2 – Update with site visit
A refresh of your existing reserve study with a new inspection, updated costs, and revised funding recommendations.
Level 3 – Update without site visit
A financial update that uses your prior study and updated financial data to adjust funding paths between full site inspections.
Special purpose capital planning studies
Targeted studies focused on specific systems or risk areas, such as façade and balcony work, garages, roofs, mechanical upgrades, or elevator modernization, often used by New York boards ahead of major capital campaigns.
New York coverage – from New York City to Buffalo and the Hudson Valley
You do not need a separate search for each county or borough. PropFusion’s network includes reserve study companies that serve the full range of New York communities, from dense Manhattan high rises to upstate lake communities.
- Typical areas covered include:
- New York City & Long Island: Manhattan, Brooklyn, Queens, The Bronx, Staten Island, Nassau County, Suffolk County
- Lower Hudson Valley & Westchester: White Plains, Yonkers, New Rochelle, Mount Vernon, Tarrytown, Nyack
- Capital Region & Mohawk Valley: Albany, Schenectady, Troy, Saratoga Springs, Utica, Schenectady County communities
- Western & Central New York: Buffalo, Rochester, Syracuse, Niagara Falls, Jamestown, Binghamton
- Resort, college, and second home markets: The Hamptons, Hudson, Ithaca, Lake Placid, Lake George, Finger Lakes communities
When New York associations typically hire a reserve study company
Boards in New York do not just order studies to check a box. They usually bring in a reserve study firm when real money and real risk are on the line.
Deadlines, disclosures, and diligence are approaching
You are preparing annual budgets, lender questionnaires, or offering plan updates and need a current, third party report that supports reserve disclosures and board fiduciary duties.
Major projects are looming
Façade work, roof replacements, elevator modernization, garage repairs, boilers and chillers, windows, or lobby and hallway renovations are on the horizon and the board wants a funding path instead of last minute special assessments.
Older buildings need a reset
Prewar co ops, postwar condos, and aging garden communities often have fragmented documentation. A reserve study creates a clean baseline so current and future boards know what they are inheriting.
Turnover, mergers, or governance changes
Control is shifting from sponsor to owners, small HOAs are consolidating, or co op and condo boards are formalizing long term plans and need an independent view of reserve adequacy.
Lenders, buyers, or insurers are asking hard questions
Reserve levels and capital plans are under more scrutiny in New York’s lending and insurance markets. A current reserve study helps keep financing, refinances, and sales moving with fewer surprises.
What a New York reserve study company delivers
While formats differ by firm, most reserve study providers serving New York follow national standards and provide a consistent set of outputs your board can use immediately.
On-site inspection of major components
Visual review of roofs, waterproofing, structure, exterior finishes, pavement, mechanical systems, amenities, and other shared components.
Component inventory & useful life estimates
A detailed list of common-area components, quantities, remaining useful life, and estimated replacement/repair costs.
30-year funding plan
Year-by-year projections showing recommended reserve contributions, projected expenses, and forecast reserve balances, so you can see the impact of different dues levels over time.
Scenario comparisons
Many providers model alternate funding strategies, such as steady annual increases, step ups, or catch up plans, so your board can choose a path that fits owner expectations and local inflation.
Board-ready PDF report
A report that can be attached to budgets, resale certificates, and owner communications, and that will stand up to questions from lenders, auditors, and regulators.
Online reserve planning workspace
Alongside the PDF report, your reserve study is loaded into an online dashboard where your board can test what-if funding scenarios, see upcoming investment opportunities, and manage capital projects over time.
Compare multiple reserve study companies in New York with one request
Share your community details
Tell us about your association’s location, property type, number of units, and any upcoming projects or concerns.
We match you with vetted firms
We route your request to reserve study companies that actively work in your state and fit your size and building type.
Compare proposals side by side
You receive multiple proposals outlining scope, pricing, and timelines so you can compare options without chasing firms yourself.
Hire your preferred provider
You choose the company you want to work with. They perform the study and deliver the report. You keep full ownership of the results and can use them with any budgeting tools or processes you prefer.
What New York boards say
“Our board had never completed a formal reserve study in twenty years. Through PropFusion we"Our 1960s co op in the Bronx had never done a proper reserve study. The marketplace walked us through a simple intake, matched us with New York based engineers, and we had clear pricing and timelines in days instead of months." found a firm that explained every line item and built a funding plan that owners could actually support without sudden fee spikes.”
"One brief, three New York proposals. Our Brooklyn condo board finally had real options instead of begging the same vendor every cycle."
New York HOAs and condos have requested proposals through our marketplace.
vetted reserve study professionals covering communities across New New York.
"Comparing proposals side by side made it obvious who understood our co op and our aging building."
"As an upstate HOA, we assumed serious firms would ignore us. PropFusion delivered multiple proposals from teams that work in Albany and the Hudson Valley. We chose a firm that understood snow, salt, and our budget realities."
Frequently asked questions
Do New York associations have to get a reserve study?
In most of New York there is no statute that forces associations to perform a reserve study or fund reserves, but boards still have fiduciary duties and many bylaws, lenders, and insurers expect professional capital planning.
How often should a New York association update its reserve study?
Most boards commission a full reserve study every 3–5 years and review the funding plan annually with the budget. Communities with large high rises or extensive amenities often update more frequently.
Do we need a New York based reserve study company, or is regional experience enough?
The law does not require your provider to be physically located in New York, but it is smart to work with firms that regularly handle New York City, Long Island, or upstate projects and understand local costs, weather, and building practices.
How much do reserve studies typically cost in New York?
Costs vary widely. Smaller HOAs or townhome communities may see proposals in the low thousands for a full study, while large co ops and high rise condos in New York City will pay more. The only realistic way to know if pricing is fair is to compare multiple proposals for the same scope.
How long does it take to complete a reserve study?
For most New York communities, a reserve study takes a few weeks to a couple of months from proposal acceptance to final report, depending on scheduling, building size, document availability, and the complexity of your systems.
What information do we need before requesting proposals?
You will be asked for basic building and association information: year built, number and type of units, recent major projects, existing reserve balances, and any prior studies or engineering reports. Having budget documents and governing documents ready will speed things up.
Does PropFusion charge New York communities for this service?
No. There is no fee for New York associations to use the marketplace. You submit one request, receive multiple proposals, and only pay the firm you choose to perform the reserve study.
Get proposals from reserve study companies in New York
If your board is planning big projects, worried about reserves, or simply wants a clear long-term funding plan, this is the time to bring in a professional reserve study company.
